The purpose of this policy is to establish acceptable and unacceptable use of electronic devices and network resources at Maven Analytics in conjunction with its established culture of ethical and lawful behavior, openness, trust, and integrity.
Maven Analytics provides computer devices, networks, and other electronic information systems to meet missions, goals, and initiatives and must manage them responsibly to maintain the confidentiality, integrity, and availability of its information assets. This policy requires the users of information assets to comply with company policies and protects the company against damaging legal issues.
All employees, contractors, consultants, temporary and other workers at Maven Analytics, including all personnel affiliated with third parties must adhere to this policy. This policy applies to information assets owned or leased by Maven Analytics, or to devices that connect to a Maven Analytics network or reside at www.MavenSocial.com.
Information Security must approve exceptions to this policy in advance through written communication to President, Maven Analytics Inc. Burlington, Ontario.
3. Policy Statement
3.1 General Requirements
3.1.1 You are responsible for exercising good judgment regarding appropriate use of Maven Analytics resources in accordance with Maven Analytics policies, standards, and guidelines. Maven Analytics resources may not be used for any unlawful or prohibited purpose.
3.1.2 For security, compliance, and maintenance purposes, authorized personnel may monitor and audit equipment, systems, and network traffic. Devices that interfere with other devices or users on the Maven Analytics network may be disconnected. Information Security prohibits actively blocking authorized audit scans. Firewalls and other blocking technologies must permit access to the scan sources.
3.2. System Accounts
3.2.1 You are responsible for the security of data, accounts, and systems under your control. Keep passwords secure and do not share account or password information with anyone, including other personnel, family, or friends.
Providing access to another individual, either deliberately or through failure to secure its access, is a violation of this policy.
3.2.2 You must maintain system-level and user-level passwords in accordance with the Password Policy.
3.2.3 You must ensure through legal or technical means that proprietary information remains within the control of Maven Analytics at all times. Conducting Maven Analytics business that results in the storage of proprietary information on personal or non- Maven Analytics controlled environments, including devices maintained by a third party with whom Maven Analytics does not have a contractual agreement, is prohibited. This specifically prohibits the use of an e-mail account that is not provided by Maven Analytics, or its customer and partners, for company business.
3.3 Computing Assets
3.3.1 You are responsible for ensuring the protection of assigned Maven Analytics assets that includes the use of computer cable locks and other security devices. Laptops left at Maven Analytics overnight must be properly secured or placed in a locked drawer or cabinet. Promptly report any theft of Maven Analytics assets to the Privacy Office of Maven Analytics at info@MavenSocial.com, 1 (289) 276 0504 Burlington, Ontario L7L 6C7.
3.3.2 All PCs, PDAs, laptops, and workstations must be secured with a password- protected screensaver with the automatic activation feature set to 10 minutes or less. You must lock the screen or log off when the device is unattended.
3.3.3 Devices that connect to the Maven Analytics network must comply with the Minimum Access Policy.
3.3.4 Do not interfere with corporate device management or security system software, including, but not limited to, antivirus, email software and Maven Analytics software.
3.4 Network Use
You are responsible for the security and appropriate use of Maven Analytics network resources under your control. Using Maven Analytics resources for the following is strictly prohibited:
3.4.1 Causing a security breach to either Maven Analytics or other network resources, including, but not limited to, accessing data, servers, or accounts to which you are not authorized; circumventing user authentication on any device; or sniffing network traffic.
3.4.2 Causing a disruption of service to either Maven Analytics or other network resources, including, but not limited to, ICMP floods, packet spoofing, denial of service, heap or buffer overflows, and forged routing information for malicious purposes.
3.4.3 Introducing honeypots, honeynets, or similar technology on the Maven Analytics network.
3.4.4 Violating copyright law, including, but not limited to, illegally duplicating or transmitting copyrighted pictures, music, video, and software.
3.4.5 Exporting or importing software, technical information, encryption software, or technology in violation of international or regional export control laws.
3.4.7 Intentionally introducing malicious code, including, but not limited to, viruses, worms, Trojan horses, e-mail bombs, spyware, adware, and keyloggers. Port scanning or security scanning on a production network unless authorized in advance by Information Security.
3.5 Electronic Communications
The following are strictly prohibited:
3.5.1 Inappropriate use of communication vehicles and equipment, including, but not limited to, supporting illegal activities, and procuring or transmitting material that violates Maven Analytics policies against harassment or the safeguarding of confidential or proprietary information.
3.5.2 Sending Spam via e-mail, text messages, pages, instant messages, voice mail, or other forms of electronic communication.
3.5.3 Forging, misrepresenting, obscuring, suppressing, or replacing a user identity on any electronic communication to mislead the recipient about the sender.
3.5.4 Posting the same or similar non-business-related messages to large numbers of Usenet newsgroups (newsgroup spam).
3.5.5 Use of a Maven Analytics e-mail or IP address to engage in conduct that violates Maven Analytics policies or guidelines. Posting to a public newsgroup, bulletin board, or listserv with a Maven Analytics e-mail or IP address represents Maven Analytics to the public; therefore, you must exercise good judgment to avoid misrepresenting or exceeding your authority in representing the opinion of the company.
An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment. A violation of this policy by a temporary worker, contractor or vendor may result in the termination of their contract or assignment with Maven Analytics.
Term: honeypot, honeynet
Definition: Network decoys that serve to distract attackers from valuable machines on a network. The decoys provide an early warning for intrusion detection and detailed information on vulnerabilities.
Definition: Electronic junk mail or junk newsgroup postings. Messages that are unsolicited, unwanted, and irrelevant.